Administration in the Portal
As an administrator you can easily add or modify employees in the portal. To add: Click on Employees Click on Add Employee in the overall view Here you can enter information about an employee manually and save Employees must belong to a benefit group for insurance or pension to apply. To modify an existing employee: Click on Employees Find and select the employee Here you change the information and save
Reporting to Advinans can be managed via a file import. The file format and interval is determined in the implementation. To access the service File Import: Click on Employees Click on Import Import file Drag the file into the box or click on Select File and then update the columns as needed The result of the input is shown in the list, confirm the changes and the employee data is up to date.
In Advinans’ Portal we collect all of our partners’ invoices and make them available to you as the employer. To get started, one or more invoice recipients need to be specified and a format needs to be selected in which the invoices will be sent. Select Invoicing under Business Enter the e-mail address to which the invoices are to be sent and the format you wish to receive the invoices in. As soon as there is a new invoice in the portal, it will be forwarded to the specified address in the desired format.
If you offer your employees the opportunity to buy an annual ticket from SL through a net salary deduction, you will find a monthly report and accounting data for SL annual tickets. The report shows employees who have a ticket in progress and the salary deduction that should be made. There will be a new report for each relevant month.
Reporting employee changes such as the date when someone started, stopped working or received a new salary can be handled manually or via a file directly from the payroll system if you use the file service. The manual handling is done via the list of employees where you can go in and make changes for each employee. For employees covered by risk insurance, you need to certify that the employee is of full earning capacity when the insurance is taken out or modified. For an employee to be of full earning capacity, the employee must: Be able to carry out their normal work without restrictions Not receive sick pay from the employer or benefits from the Swedish Social Insurance Agency (benefits from the Swedish Social Insurance Agency refers to sickness or rehabilitation allowance, activity allowance, sickness benefit or other benefit due to incapacity for work) Not have any occupational injury annuity or wage subsidy employment, dormant activity allowance/sickness benefit or the equivalent benefit has not been granted In addition, if the company has fewer than 5 employees, the employee must also: Not have been on sick leave for more than 5 consecutive days in the last 360 days.
Employees on leave of absence or parental leave can be managed manually from the list of employees or via file directly from the payroll system if you use the file service. Employees on leave of absence or parental leave have access to the benefit portal, any occupational pension provision managed through Advinans Portal are put on hold. Risk insurance ceases to apply during a leave of absence, in the case of parental leave it depends on the policy that was set up for each risk insurance.
Data about collective agreements controls the information that is shown about which pension and which insurance cover the employees are covered by. The data is used even if the employee has access to the digital pension advisory service.
If an employee has suffered an injury this should be reported to Euro Accident. The employee can call in or use a form for the notification of claim. See below for exact details per insurance policy. All forms are available under ”Forms” at the bottom of Advinans’ website. Health insurance and premium exemption insurance Health insurance and premium exemption insurance pay compensation to employees in the event of long-term sick leave. After 90 days of sick leave, a notification of illness should be submitted to Euro Accident. Use the form ”Euro Accident Notification of Illness”. When submitting a notification of illness, you need to include a sick leave certificate, a certificate of sickness benefit for the last four years, a certified copy of ID as well as the Swedish Social Insurance Agency’s latest decision on sickness benefit qualifying income. The health insurance provides compensation for the employee for loss of employment income and the premium exemption insurance takes over the contributions to the occupational pension. The qualifying period is 90 days for both insurance policies. Euro Accident’s health insurance (PlanSjuk) also includes supplementary insurance in the form of rehab insurance and counselling support. For more information, please see Advinans/Euro Accident’s website. Form: Euro Accident Sjukanmälan Accident insurance If an employee suffers an injury or accident that provides compensation from the Accident Insurance, the form Euro Accident Notification of Claim Accident Insurance should be used. To ensure reimbursement of expenses, original receipts should be attached. Form: Euro Accident Skadeanmälan Olycksfallsförsäkring Medical insurance If the employee needs to seek medical care via the medical insurance, Euro Accident’s e-care service (Doktor24) or alternatively the telephone service should be used: 0771 – 10 50 10. Within seven days, a specialist appointment is guaranteed and within 14 days, surgery or action is guaranteed. To be reimbursed for receipts a form is used. Form: Euro Accident Skadeanmälan Kvittoersättning Sjukvårdsförsäkring Privat Life insurance Occupational Group Life Insurance (TGL) and additional life insurance pays a tax-free amount to beneficiaries if an employee dies. Euro Accident receives information about deaths from the register of births, deaths and marriages, as an employer you therefore do not need to do anything. Euro Accident contacts the beneficiaries for the payout of the amount insured once they have received information about the death. Contact details for Euro Accident: Customer service: Tel. 077-440 00 10, firstname.lastname@example.org Notification of claim: Cases of illness and accidents: 0771-10 50 13 All forms can be found under ”Forms” on advinans.se