Administration

Add or modify employees manually
As an administrator you can easily add or modify employees at advinans.se.    To add an employee: Log in to advinans.se. Go to "Administration". Choose "Employees". Choose "Add Employee". Enter information about an employee manually and save.   Employees must belong to a benefit group for insurance and pension to apply.    To modify an existing employee: Go to "Employees". Find and select the employee. Change the information and save.
Import of employees via file
Reporting to Advinans can be managed via a file import. The file format and interval is determined in the implementation.    To access the service File Import: Log in to advinans.se. Go to "Administration" and "Employees". Choose "Import". Import file. Drag the file into the box or choose "Select File" and then update the columns as needed The result of the input is shown in the list, confirm the changes and the employee data is up to date.
Advinans' service for invoices
In advinans.se we collect all of our partners’ invoices and make them available to you as the employer. To get started, one or more invoice recipients need to be specified and a format needs to be selected in which the invoices will be sent.  Select Invoicing under "Business". Enter the e-mail address to which the invoices are to be sent and the format you wish to receive the invoices in. As soon as there is a new invoice to collect, it will be forwarded to the specified address in the desired format.
Reporting of SL tickets for salary deduction
If you offer your employees the opportunity to buy an annual ticket from SL through a net salary deduction, you will find a monthly report and accounting data for SL annual tickets.  The report shows employees who have a ticket in progress and the salary deduction that should be made. There will be a new report for each relevant month.    
Administration of pension and insurance
Reporting employee changes such as the date when someone started, stopped working or received a new salary can be handled manually or via a file directly from the payroll system if you use the file service. The manual handling is done via the list of employees where you can go in and make changes for each employee. For employees covered by risk insurance, you need to certify that the employee is of full earning capacity when the insurance is taken out or modified.   For an employee to be of full earning capacity, the employee must: Be able to carry out their normal work without restrictions. Not receive sick pay from the employer or benefits from the Swedish Social Insurance Agency (benefits from the Swedish Social Insurance Agency refers to sickness or rehabilitation allowance, activity allowance, sickness benefit or other benefit due to incapacity for work). Not have any occupational injury annuity or wage subsidy employment, dormant activity allowance/sickness benefit or the equivalent benefit has not been granted.   In addition, if the company has fewer than 5 employees, the employee must also: Not have been on sick leave for more than 5 consecutive days in the last 360 days.
Leave of absence and parental leave
Employees on leave of absence or parental leave can be managed manually from the list of employees or via file directly from the payroll system if you use the file service. Employees on leave of absence or parental leave have access to Advinans, however, any occupational pension provision managed through Advinans are put on hold. Risk insurance ceases to apply during a leave of absence, in the case of parental leave it depends on the policy that was set up for each risk insurance.
Specify collective agreement
Data about collective agreements controls the information that is shown about which pension and which insurance cover the employees are covered by. The data is used even if the employee has access to the digital pension advisory service.  
Report insurance matters
If an employee has suffered an injury this should be reported to Euro Accident. The employee can call in or use a form for the notification of claim. See below for exact details per insurance policy. All forms are available under ”Forms” at the bottom of Advinans’ website.   Health insurance and premium exemption insurance Health insurance and premium exemption insurance pay compensation to employees in the event of long-term sick leave. After 90 days of sick leave, a notification of illness should be submitted to Euro Accident. Use the form ”Euro Accident Notification of Illness”. When submitting a notification of illness, you need to include a sick leave certificate, a certificate of sickness benefit for the last four years, a certified copy of ID as well as the Swedish Social Insurance Agency’s latest decision on sickness benefit qualifying income. The health insurance provides compensation for the employee for loss of employment income and the premium exemption insurance takes over the contributions to the occupational pension. The qualifying period is 90 days for both insurance policies. Euro Accident’s health insurance (PlanSjuk) also includes supplementary insurance in the form of rehab insurance and counselling support. For more information, please see Advinans/Euro Accident’s website. Form: Euro Accident Sjukanmälan   Accident insurance If an employee suffers an injury or accident that provides compensation from the Accident Insurance, the form Euro Accident Notification of Claim Accident Insurance should be used. To ensure reimbursement of expenses, original receipts should be attached. Form: Euro Accident Skadeanmälan Olycksfallsförsäkring Medical insurance If the employee needs to seek medical care via the medical insurance, Euro Accident’s e-care service (Doktor24) or alternatively the telephone service should be used: 0771 – 10 50 10. Within seven days, a specialist appointment is guaranteed and within 14 days, surgery or action is guaranteed. To be reimbursed for receipts a form is used. Form: Euro Accident Skadeanmälan Kvittoersättning Sjukvårdsförsäkring Privat   Life insurance Occupational Group Life Insurance (TGL) and additional life insurance pays a tax-free amount to beneficiaries if an employee dies. Euro Accident receives information about deaths from the register of births, deaths and marriages, as an employer you therefore do not need to do anything. Euro Accident contacts the beneficiaries for the payout of the amount insured once they have received information about the death. Contact details for Euro Accident: Customer service: Tel. 077-440 00 10, info@euroaccident.se Notification of claim: Cases of illness and accidents: 0771-10 50 13 All forms can be found under ”Forms” on advinans.se
Create articles
As an Administrator, you can create articles to share with employees.   Follow these steps to create articles: Log in to advinans.se. Go to "Administration". Choose "Articles" and "Create article". Write a title and preamble. Write the content of the article. Upload an image. Choose which benefit group(s) you want to share the article with. Choose which organizational units (departments you want to share the article with). Select category for the article. You can also mark the article as important. Choose the date on which the article is to be published. Choose visibility and save.
Add administrators
The main administrator can add more administrators.   Go to “Administration” once you have logged in to advinans.se. Go to “Employees”. Choose the employee. Choose “Change system rights”. Choose role and save. If the company hires an external party for the administration of, for example, salary reports, you can register the person as administrator at advinans.se.   Register the person as an employee in the company and enter the same employment date as the termination date, for example employment date 2021-06-01, end date 2021-06-01, and enter SEK 0 in salary. Important to remember is to not add the external part person to any benefit group in order to avoid activating any insurance for this person. Now, you are able to add the person as administrator.